Creating/Managing a Class in Oxford Owl

In Oxford Digital you can create a new class in several ways, including from the Class Management section, but also using the quick link on the Library page and even from within the titles using our latest platform. 

Who can create a class?

Any teacher can create and view classes for their school. If you have just registered a new Oxford Digital teacher account, your account must first be validated by another teacher at your school, or by contacting the Oxford Digital Support team.

Once verified/validated, you will then be able to view or join existing classes, and create new ones. 

Creating Classes

There are two ways to create classes.

• You can either create individual classes (a quick option if you want to create a couple of classes for yourself),

• or create classes in bulk via a .csv file upload (perfect for school administrators who are tasked with creating all classes for their school at the start of the year).

   

Option 1: Create a single class

Step 1 - First, select the 'Manage Classes' button at the top of your Oxford Digital Library. Then click 'Create Class' to begin creating a class.

Step 2 - To create your class you will first need to select the titles that you want to associate with your new class by ticking the checkbox beneath each cover. You can undo a selection by unchecking the box. When you are ready to proceed click 'Next'.

Step 3 – Enter a class name, year level and the year (e.g. 2026). You can select multiple year levels by checking the box labelled 'Composite Class' and selecting multiple year levels (e.g. Years 3 and 4). When complete click 'Next'. 

Step 4 – Add your teachers or students by searching by their name, email or Student ID. If you can’t find the person you’re looking for, you can use the 'Create Users' tab to add them as you go. If you have an existing class that you’d like to use as a starting point, you can search by 'Class' and surface all the teachers and students so that you can add them all at once, or refine them as required. 

Step 5 – Here you can review the class you are setting up before completing it. If you need to adjust any of the details of the class you can go back through the steps, or if you are ready to proceed click 'Create class'. 

You can access and update your classes on the Class Management screen. Any details you need to update will utilise these same easy steps, but without the need to repeat them all in order. 

Option 2: Uploading Classes in Bulk

Step 1 - First, select the 'Manage Classes' button at the top of your Oxford Digital Library. Then click 'Upload Class List' to begin uploading your class.

Step 2 - A pop up menu will appear with instructions on how to complete the bulk upload, as well as a guidance document with additional information (pictured below). 

Step 3 - Select 'Download Primary Template' and input student/teacher information in the relevant columns. Please note, any variation in 'Year' or 'Level' or 'Class' name between rows will create a new class. Save this document.

Step 3 - Upload this document using the 'Upload' button. 

Step 4 - After this loads you will be asked to Confirm Class Data. Any errors with your spreadsheet upload will be flagged at this stage.

• If your upload has no errors - Select 'Next' and close

  

• If your upload has errors - any errors will be flagged in under 'Result', with a summary listed below the error message. You will need to close the window, update the spreadsheet to resolve any errors, save, and reupload the spreadsheet. 

  If you cannot determine the cause of the error, you can contact our customer support team at cs.au@oup.com 

  

Step 5 - You will now be able to view your class in the Classes Overview screen. You will see a grey hazard symbol with an error message next to each class that is missing a product. Click the error message to open the Manage Class Products window.

Step 6 - Select the titles that you want to associate with your new class by ticking the checkbox beneath each cover. You can undo a selection by unchecking the box. When you are ready to proceed click 'Save'.

Managing Student Logins

You can download all student logins by selecting 'Print all logins' and can edit logins by selecting 'Class login'