There are two ways to create classes and add students (and teachers) into them. You can either create individual classes (a quick option if you want to create one class and either add students into it manually or via .csv file upload) or you can create many classes in bulk bulk via .csv file upload (perfect for school administrators who are tasked with creating all classes for their school at the start of the year).
Option 1: Create multiple classes in bulk
To create multiple classes in bulk, you will need to have populated our Primary .csv template with your pre-prepared class list data. This means having the names and Student IDs of all students required in each class you wish to create. You can also add teachers into each class in the template, all you need is their name and email address. After creating the classes in bulk, you will then need to link each class to a specific Primary product in your Library. This method is a great option for Librarians and School Administrators who are tasked with creating a large volume of classes across many year levels.
To create classes in bulk using the .csv file upload method, follow these steps:
1. As a teacher, login to your Oxford Digital account and select Manage Classes.
2. In the Classes Overview page, select Upload Class List.
3. In the window that appears, click Primary Template to download a basic Excel spreadsheet template, also known as a CSV file. If you do not have access to Excel, you can open and edit the template in Notepad++.
4. Open the file and populate the template with the required information, including both student and teacher details. Mandatory fields are Year (e.g. 2021), Year Level (e.g. 7), First Name & Last Name, Student ID, Email (for Teachers only) and Role (e.g. student / teacher).
5. Ensure the email addresses in the Email column (column G) are not hyperlinked as this will cause an error. If emails are highlighted in blue, right click the column G header (or the individual cell) and select Remove Hyperlink.
6. Save the file to your computer and close the document. Ensure the file is saved in .csv format. When saving, click Yes on any dialogue boxes that appear.
7. Return to Oxford Digital and select Upload. Find the .csv file on your computer and upload it onto the system. A loading screen will appear.
8. Once the document has uploaded successfully, the class list will appear with the information you have provided. Click Next to confirm. Toggle the Overwrite existing primary student passwords switch to green, if you wish to reset the passwords of all students. Select Close & Send to complete the upload.
9. The new classes will now appear in the Classes tab. You will not have been added to each new class unless you included your own information in the .csv file, so to view the new classes make sure the Show filter is set to Show All classes.
10. You now need to link each new class to a product in your Oxford Digital Library. You will see a grey hazard symbol with an error message next to each class that is missing the product link. Click the error message to open the Manage Class Products window. To select a product, click the blue arrow to expand and then select a specific title from the expanded list by clicking the grey arrow. Once selected, the arrow will turn green. Click Save when done.
Option 2: Create a single class
This is a quick and simple way to create a single class. Simply create the class and manually add students and teachers into it, or upload their details into the class via a .csv file.
1. As a teacher, login to your Oxford Digital account and select Manage Classes.
2. You are now in the Classes Overview page where you can view all classes created for your school. Use the Year, Level and Show drop-down menus to filter your view. A quick way to display just your own classes (if you have any yet) is to select My Classes from the Show filter.
3. To create a class, select the +Create Class button.
4. In the window that will appear, enter the Year, Level and Class Name. Then, scroll through the list of products to find the title/s you wish to link your class to. To select a product, click the blue arrow to expand and then select the specific title from the expanded list by clicking the grey arrow. Once selected, the arrow will turn green to confirm it has been selected. Select the red cross icon to remove the title.
Note: in most cases only one title is available for selection within a product, but if you have purchased a value pack product then you will have several titles to choose from. You can link as many titles (from within as many products) as you like to your class. If you can’t find the product you’re looking for listed, this means you do not have an active subscription for the product in your Library. Please contact the Oxford Customer Service team or your School’s Bookseller to request a subscription.
5. Once all fields are completed, select Create. A confirmation screen will appear, select View Class to view and manage your new class in the Class Detail page. This is where you will also be able to add / remove students and teachers to your class.
6. To add students, use either the Find or Create feature to add individual users (new or existing), or Upload users in bulk into your class.
Find or Create
This method is useful if you only want to add a small number of students or a new teacher to your class. For example, you may have a new student who has joined your class mid-way through the year, or a second teacher who co-teachers the class. Simply follow these steps:
1. In the Class Detail screen, select Find or Create.
2. In the Find Users tab, search for existing Oxford Digital account holders.
3. Alternatively, if the user doesn’t already have an Oxford Digital account, go to the Create tab to create an account for them. Enter their name and Student ID (or email address for Teachers), then select Create. An account has now been created for the user and they are now added to the class. If you created a new Teacher account, the new Teacher must now activate their Oxford Digital account and set a password in order to be able to login. Student passwords will be automatically created for them.
IMPORTANT: To activate their new account, please instruct the new Teacher to visit www.oxforddigital.com.au/signin/email.html to set a password by using the Forgot? link. You will not be able to activate their account or set a password for them.
4. View, download, edit or print student login details for your class.
Upload class list
If you would prefer to manually add multiple students or teachers to an existing class, you can do this via .csv file upload following these steps.
1. In the Class Detail page, download the pre-populated template (using the download this template link) which includes all the information about your class, including any user already joined to the class.
2. Open the file and add the details of any new students or teachers that you wish to add to the class. Do not delete anyone from the template, unless you do in fact want to delete them from your class. Save your file, making sure it’s saved in .csv file format.
3. Select Upload and follow the prompts to upload your file. The new users will now be added to your class.